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How does the inspector perform a preshipment inspection service?

  • 2021-01-31

How does the inspector complete a pre shipment inspection service?

1. Preparation before inspection:

1) Reconfirm the inspection location and time one day in advance.

2) Inspection information preparation: Approval sample, order copy, checklist, and the inspection specifications.

3) Tool preparation: special tools, slide rule, caliper, defective arrow paper, digital camera and battery for inspection.

4) Report preparation: inspection report format and on-site handwritten report required by inspection type.

2. Arrival at the place of inspection:

1) Check the inspection quantity and confirm with factory, if less than 80% of the total quantity, report to the superior for instructions on how to inspect.

2) There should be enough space and light to select the inspection site.

3. Counting the quantity and random select cartons from warehouse on site:

1) Check the quantity of each item is consistent with the inspection quantity required by the client.

2) Random select samples size according to standard MIL-STD-105E level II or customers' requirements.

4.Inspection on site: (it is required to make detailed records for each non conformity)

1) Check the packaging method is correct:

A. Outer carton/ inner box: main mark / side mark; whether nailing; outer carton size and strength.

B. Color box: color, bar code, pattern, printing quality, etc

C. Various accessories: price stickers; instructions; guarantee card, label etc

D. Plastic bag: material; sealing or not; warning words; air hole, etc

2) Product check: (compare to approval sample)

A. Style and color.

B. Product function.

C. Product dimensions.

3) Open carton for inspection:

A. The inspector should open the outer carton and check at least 3cartons by himself.

B. Whether the color of all boxes is consistent; whether they are damaged; whether they are easy to open.

C. Open and check all products and accessories, instructions are complete and complete.

D. Take photos and record the packaging problems.

4) Product appearance inspection:

A. Each product is checked at a distance of 30cm from the eye, and checked in front, back, up, down, left and right directions, and compare to the customer's approval sample repeatedly: the design, color, size, function, switch, etc. Should be completely consistent!

B. Products with appearance problems should be marked with defective arrow paper in time and take photos for record.

C. Each unit must be check carefully, all of the defective product needs to take photos to record on time.

5) Function test for the products:

A. Every function of the product must be checked carefully, repeatedly tested, and confirm to the approval sample!

B. Check each function carefully is correct. Make sure all the functions are correct and work normally, If it is abnormal function, you need to take photos and record, also take video and report to client.

C. Each unit must be check carefully one by one, all of the defective products need to take photos to record on time.

6) Product safety test: (high voltage resistance, grounding, power, etc.)

A. According to the different products, according to the actual needs of the product and the requirements of customers to do the corresponding safety test.

B. Product safety test is very important. If one of products failed, it must be rework all the lot of goods. Unsafe products cannot be allowed to enter the market!

C. All the products need to do safety test carefully, record the problem, take photos, video records.

7) Product special test: (drop test / internal inspection / aging test / humidity test, flame retardant test, etc.)

A. According to the requirements of products and customers, different products to do the corresponding particularity test.

B. According to difference products, some of products need to be tested for a long time, such as aging test, so it need to perform at the beginning of inspection.

C. Observe the phenomenon regularly during the test, and take photos and record the abnormal phenomenon in time.

8) Dimension measurement

A. Outer carton size measurement, gross weight, net weight. Check with the data printed on the outer carton.

B. Dimension measurement of inner box / color box, gross weight, net weight of product. Check with the data printed on the inner box/color box.

C. The product size measurement is consistent with the guest sample.

D. According to the actual record, the size deviation beyond the standard should be marked on the report.


5. Check the problem points with the factory on site.

1) Compare with customer approval sample: check with factory manager and point out the difference.

2) Check the packing problem: check with the person in charge of the factory, and point out the packing problem and quantity.

3) Appearance problem check: show the defective appearance products to the  factory to check, make sure that we can not accept these defective products and need to replace or repair it before shipping.

4) Function problem check: show the abnormal product function to the factory and check, make sure these products are unacceptable to customers and need to be replaced or repaired before shipping.

5) Safety test problem check: the products with safety problems should be re tested on site to the person in charge of the factory, so that the factory can clearly know that none of the safety problems can be accepted by us, and the factory should analyze the causes of the safety problems, how to solve it, and issue solutions to the customers.

6) Special test problem check: show the products with special problems to the factory, ask the factory to analyze the causes of the problems, how to solve the question, and issue solutions to customers.

7) Check the dimension measurement problem: check with the factory, and point out which dimension has problem and need to be replace.

6. On site quality meeting at factory:

Call the quality department, production department and marketing department to hold a meeting on the problems found in the inspection.  

The inspector communicates with the factory on the problems found on site, and the factory explains the causes, identifies all problems and submits solutions. 

7. End of inspection:

All the above should be recorded in detail and mark on the on-site handwritten report, which should be signed by the factory for confirmation, then sent back to the company, and reported in detail with the company's merchandiser. After receiving the company's order, the inspector can leave the factory.


Special Attention:

In the whole process, we can't accept any benefit, invitation, bribe from the factory and ask for the money and benefit from the factory!! If this happens to the inspector, we will dismiss him immediately and call the police. And we will annunciate the inspector’s name and behavior in the China Inspection Association Group, and the quality industry will not employ him at all!

Before the inspection, the staff of our company and the person in charge of the factory clearly stated that there is no need to offer any benefits or bribes to our inspectors, because the final decision of all problems decide by the clients. If such behavior occurs, we will choose to call the police and inform the client, and factory will be bear the consequences!

Hits:    【Print

Name:rasoul

  • 2021-06-30

Country:Iran
Email:r.mokhtari@jspco.org
Message:hi this Rasoul from an Iranian inspection company Im writing to inform me about the cost of inspection (man-day rate) under PSI or quality scope consider that we have 60 man-day work for each quarter(season) Im looking forward to hearing from you thanks


Reply:Hi Rasoul,There is ok for inspect 60mandays for you monthly, we have enough inspectors to do the jobs. the cost is 149usd/manday all-inclusive anywhere in China, thanks for you choose our service.

Name:Tilo Klenner

  • 2021-07-07

Country:Germany
Email:tilo.klenner@duftlust.com
Message:Hello, we are currently looking for inspection services in Hangzhou. We have finished products waiting to get picked up for sea freight. Before we want to do an inspection - there are 1008 scented candles waiting! As your website does look professional, we are very interested in working together for this inspection. Are these services also provided in Hangzhou? Is it still 149 per manday? Happy to have a respond soon! Best regards Tilo Klenner


Reply:Hello Tilo, that is no problem for check your product-Candle in Hangzhou, and the price is still 149usd/manday all-inclusive. thank you for you choose our inspection.

Name:Heiko Ruth

  • 2021-07-09

Country:Germany
Email:info@lieblingsversand.com
Message:Dear, we are looking for a product inspection of 1000 spices mounts and 1000 wall key hooks. Our supplier is based in Suqian (Jiangsu). Can you get in touch with us ? Best


Reply:Hi Heiko, Well noted, there is ok for inspect your products in Jiangsu city, Thanks for you choose our inspection services.

Name:Terry Clarke

  • 2021-07-09

Country:UK
Email:terry@buildstream.co
Message:We require supplier audit support for our client, a major global manufacturer in the photography space to review desktop assessments (virtual audits) from their supply chain partners (factories). The work is to be undertaken by in-country ISO 9001 Lead Auditors with local knowledge of relevant legislation and regulations. We require support all over China, including Wuhan, Suzhou, Shenzen and others. The factories being audited have completed virtual audit checklists and questionnaires (4 total including QMS checklist, Responsibility checklist, QMS questionnaire, Responsibility questionnaire) on a third party platform, which the auditor will be given access to, and trained how to use. The auditors will: Log into the platform to review the audit responses Review the documents uploaded by the factories Prepare a report (audit summary reports based on the QMS Questionnaire, Responsibility Checklist, and Responsibility Questionnaire, and 1 risk rating from the QMS checklist as contained in the checklist - 2 templates provided) We are looking to partner with a Chinese company to provide the audit services under our brand. Let me know if you are available to discuss.


Reply:Dear Terry, Thanks for you choose QGS as business partner in China, we believe we are your best partner in inspection and audit field.

Name:Nima FATHOLLAHZADEH

  • 2021-07-12

Country:France
Email:nima@vigilantia.fr
Message:Hello, I need an inspection of ASIC miners, I have my own transporter for door to door and I would like you to inspect the miners at the premises of my supplier (Pre-shipment inspection). Do you have experience in checking ASIC miners ? Which parameters do you take in consideration while inspecting those products ? If you can help me dont hesitate to reach me back on whatsapp or e-mail. Nima FATHOLLAHZADEH nima@vigilantia.fr +33 76 67 37 66


Reply:Hello, Nima, that is no problelm, we can provide the pre-shipment for your product-ASIC miners.thanks for you use QGS inspection service. we will provide the best service for you in future.

Name:PIYUSH KOTICHA

  • 2021-07-15

Country:QATAR
Email:piyush.koticha@uniontc.net
Message:I have Structural Steel ( Angles, U-beam, flat bars) etc need to be inspected before shipment from China. Need you quote.


Reply:Dear Piyush, It is ok for inspect your product of structural steel in China, the pre-shipment inspection is 149usd/manday all-inclusive anywhere in China, thanks for you choose our service.

Name:Suleman Walter

  • 2021-07-17

Country:Pakistan
Email:sulaimanwalter@gmail.com
Message:Hey there, Please share your pricing with me for Amazon FBA inspection services.


Reply:Hi Suleman, Thanks for choose QGS inspection service. the charge of Amazon FBA inspection service is 149usd/manday all-inclusive anywhere in China.

Name:BOB SUNDRAM

  • 2021-07-19

Country:Malaysia
Email:bsundram3@gmail.com
Message:Sir , We need your proposal for inspection services for good inspection in the Factory and loading onto the container from China. The factory can be reached from Shanghai. Thanks


Reply:Hello Bob, that is ok for the inspect in factory and loading container supervision in Shanghai, the charge is 149usd/manday all-inclusive. thank you so much!

Name:Najeem Mohammed

  • 2021-07-21

Country:Nigeria
Email:najeemmohammed@yahoo.com
Message:I want to buy a used excavator from China and I need an inspector to do a thorough inspection and other services before I buy. Please get in touch if you can handle this. Thanks


Reply:Hello Najeem, That is no problem, we inspect more these used excavators and forklifts before,i have sent the reports to your email box. thanks for you choose our services.

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